Obtain the actual rule
Use the official institutional or regulatory document, not a forwarded list. Identify the applicable programme, cohort, appointment or assessment period. If transitional rules or amendments exist, ask the responsible office which version governs your case.
Translate the rule into checks
Record the required article type, author role, journal recognition, database coverage and publication milestone. Keep “submitted,” “accepted,” “published” and “indexed” distinct. Ask for clarification where a term is not defined.
Verify journal status for the relevant purpose
Check official database records and any separate recognition system required by the policy. For example, an HEC recognition question requires checking the relevant HEC information, not merely a Scopus logo. Medical and other professional requirements likewise need their own governing source.
Keep the evidence and recheck
Save policy links, journal identifiers, status dates and written clarification. Revisit the information before submission and near the assessment deadline. Neither a consultant nor a journal advertisement can guarantee how an institution will interpret its requirements.